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California Federation of Republican Woman Board of Directors Meeting
September 24, 2020 @ 5:30 pm - 8:00 pm
Dear CFRW Board of Directors,
We are pleased to announce the upcoming California Federation of Republican Woman Board of Directors meeting for 2020. It will be held on Thursday, September 24, from 5:30-8:00 p.m. We are excited to have another history making event as this will be the first virtual CFRW Board of Directors meeting.
Thanks to your support, CFRW made an indelible footprint in history as we held the first full day virtual conference in NFRW! The eyes of America were on us on July 25th and we are happy to report that it was a resounding success! We appreciate your participation and the participation of our CFRW clubs.
According to our bylaws, there must be three board of director’s meetings held annually. We were able to have our first meeting at our CFRW Winter Conference in San Diego, but in person meetings are not an option at this point. It is necessary that we conduct the business of the Federation. As ever, it is expected that all members of the board of directors’ attend. This meeting will also be open to CFRW Club Presidents. CFRW Board of Director’s meetings are always highly informative, so all club presidents are encouraged to participate. As club presidents learn the business of the Federation, they acquire new information for their clubs which will further help them to succeed, even as we face the daunting headwinds of this year.
Registration information can be found later in this package.
The last day to register is Thursday, September 10 at midnight. Registration is FREE.
Please be careful when registering to type your correct email address. If you make a mistake, we have no way of knowing and you will not receive your signon information. After registering, the sign-on link will be sent to you one day before the meeting.
Look forward to having you with us in September as we continue to “Celebrate the Voice of Women”.
We Are One!
CFRW 1st Vice-President
CFRW BOARD OF DIRECTORS MEETING AND CONFERENCE
SPECIAL RULES OF ORDER – ELECTRONIC MEETING
September 24, 2020
1. VOTING BODY. ARTICLE VIII BOARD OF DIRECTORS (Reference CFRW Bylaws ARTICLE VIII Board of Directors)
a. Section 1. The CFRW Board of Directors shall consist of all Statewide Elected and Appointed Officers, Regional
Directors, Legislative Analysts, Standing Committee Chairmen, and all past CFRW Presidents in good standing.
b. Section 7. A Local Club President has the right to speak at a CFRW Board meeting. She may not vote or make
a. Each voting member shall register for the electronic meeting and receive an invitation to participate in the
electronic Board of Directors meeting.
b. Local Club Presidents and guests shall be required to register for the electronic meeting and receive an
invitation to attend in the electronic Board of Directors meeting.
c. The 1st credentials report will be given by the Recording Secretary following the opening of the first business
meeting to establish a quorum; supplemental reports will be given as ordered.
a. Board members shall be logged in electronically before the session is called to order. The Board members
name and her electronic participant name shall match her CFRW membership name.
b. Board members and guests shall keep their microphones on mute during the meeting. Only the Chair or
timekeeper shall have the privilege to unmute and mute speakers.
c. A Board member or Club President wishing to communicate shall first type her name and title, followed by her
comment or question in the electronic “Q & A” box. The chair, recognizing each Board member or Club
President in their order, shall answer the question live. Should there be a follow-up question, the speaker shall
“raise her hand” and the Chair shall ask the timekeeper to unmute the speaker.
d. Only accredited Board Members or Club Presidents shall have the privilege/authority to speak from the floor
except where the privilege of the floor is conceded by the vote of the assembly.
a. Any and all motions shall be typed, signed, and delivered using the electronic “chat” box.
b. Only accredited Board Members may make motions and vote.
c. The use of “General Consent” or “Unanimous Consent” shall be used for routine matters.
d. Votes on motions shall be by using the electronic “chat” box.
e. The CFRW Recording Secretary types the “motion on the floor” in the electronic “chat” box; after discussion
the Chair will repeat the motion and will call for the vote.
f. All Board members shall vote by typing “yes”, “no”, or “abstain” in the electronic “chat” box. As each vote
comes in, the Parliamentarian will read the Board member’s name and their vote aloud while the Recording
Secretary records each vote. When the voting period is concluded and the vote has been tabulated, the
Recording Secretary will announce the result of the vote.
a. No Board Member shall speak in debate more than once to the same question on the same day, or longer than
two (2) minutes, without permission of the body granted by a two-thirds (2/3) vote without debate.
b. Debate on each substantive motion shall be limited to fifteen (15) minutes, without permission of the body
granted by a two-thirds (2/3) vote without debate.
c. A Board member wishing to debate shall “raise her hand” and the Chair shall ask the timekeeper to unmute the
6. QUORUM. ARTICLE VIII BOARD OF DIRECTORS Section 5. One-third (1/3) of the CFRW Board of Directors, providing
three (3) of them are elected officers, shall constitute a quorum.
a. The Chair shall request all Board members be unmuted and Roll call will be called by the Recording Secretary to
establish a quorum.
7. CELL PHONES/PAGERS/TABLETS.
a. Cell phones, pagers and tablets shall be in silent mode during all business meetings, workshops and speakers’
CFRW Special Rules of Order BOD September 24, 2020 Page 2 of 2
b. The webinar shall not be recorded unless approved by the President.
8. ALL PRINTED MATERIAL. ARTICLE V ETHICS Section 3. All literature, petitions, materials or announcements of any
description shall first be submitted to the President or the Executive Committee for approval before being circulated or
distributed at any CFRW meeting.
9. PARLIAMENTARY AUTHORITY. Robert’s Rules of Order Newly Revised shall be the parliamentary authority to govern the
Board of Directors meetings in all cases to which they are applicable and in which they are not inconsistent with the
NFRW and CFRW Bylaws and any Special Rules of Order adopted by the CFRW Board of Directors.
Reminder on how we are going to be handling the Q&A Box, CHAT Box, Raise Your Hand
Q & A BOX CHAT BOX RAISE YOUR HAND
To be used exclusively for: To be used exclusively for: To be used exclusively for:
Questions Motions (type name) Follow-Up Question
Comments Objections Discussion/Debate on Motions
Note: Board member and Club President must type her name and title.
Votes (yes, no, abstain)
Note: Chair may or may not entertain a follow-up question.
Any other use of these electronic communication tools will be considered action that is “out of order”.